Team Calendar FAQ
Quick answers to common questions about using and navigating the team calendar for schedule coordination.
Updated: January 17, 2025
What is the team calendar?
The team calendar is a visual interface that displays all scheduled shifts, employee assignments, and availability in an easy-to-read calendar format. It provides a comprehensive overview of your team’s schedule and helps coordinate work assignments.
How do I access the team calendar?
You can access the team calendar from several locations:
- Main Dashboard - Click the “Team Calendar” widget
- Navigation Menu - Go to Schedules → Team Calendar
- Mobile App - Tap the “Calendar” tab
- Quick Links - Use the calendar shortcut in the top navigation
What calendar views are available?
The team calendar offers multiple viewing options:
Time-based views:
- Day View - Detailed view of a single day’s shifts
- Week View - 7-day overview with shift details
- Month View - High-level monthly schedule overview
- Agenda View - List format showing upcoming shifts
Team-based views:
- My Schedule - Only your assigned shifts
- Team Schedule - Your immediate team’s shifts
- Department Schedule - All shifts in your department
- Location Schedule - All shifts at your work location
How do I navigate between different dates?
Navigation is simple and intuitive:
- Arrow buttons - Click left/right arrows to move between periods
- Date picker - Click the date header to jump to any specific date
- Today button - Quickly return to the current date
- Keyboard shortcuts - Use arrow keys for quick navigation
- Month/year dropdowns - Jump to distant dates quickly
What information is shown for each shift?
Each shift displays key information:
- Time range - Start and end times
- Employee names - Who is assigned to work
- Location - Where the shift takes place
- Shift status - Published, draft, needs coverage, etc.
- Color coding - Visual indicators for different shift types
- Icons - Quick visual cues for special requirements
Click on any shift for detailed information and options.
Can I filter what shows on the calendar?
Yes! The calendar includes powerful filtering options:
Filter by:
- Employee - Show only specific team members
- Location - Display shifts for particular work sites
- Department - Focus on specific departments or teams
- Shift status - Show only published, draft, or open shifts
- Date range - Limit display to specific time periods
Quick filters:
- My shifts only - See just your assignments
- Open shifts - View available shifts you can claim
- Conflicts - Highlight scheduling conflicts
- Overtime - Show shifts that may result in overtime
How do I interact with shifts on the calendar?
The calendar is interactive and allows various actions:
Click on a shift to:
- View detailed shift information
- Request to be assigned (for open shifts)
- Request a shift swap with coworkers
- Add notes or comments
- Report issues or conflicts
Drag and drop (managers only):
- Move shifts to different times
- Reassign shifts to different employees
- Extend or shorten shift durations
Right-click options:
- Quick actions menu
- Copy shift details
- Create similar shifts
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