Workforce Bots App Overview

Transform your workplace with AI-powered tools—from document Q&A bots to content generation with voice profiles—all 100% free with no account required.

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What is the Workforce Bots App?

Workforce Bots is a comprehensive AI platform for internal communications professionals. Create intelligent Q&A bots from your documents, analyze content with specialized graders, generate professional communications with AI Writer, and capture anyone’s writing voice with Writing Profiles—all in one integrated ecosystem.

Core Value Proposition:

• 🤖 24/7 AI Support — Document-powered bots answer employee questions instantly
• ✍️ AI Content Generation — Write professional emails, memos, and announcements in seconds
• 👤 Voice Profiles — Ghost-write in anyone’s style with AI-analyzed writing patterns
• 📊 Document Graders — Score and improve handbooks, job descriptions, SOPs, and comms
• 📅 Communications Planner — Plan your entire year of employee communications

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At a Glance

🤖 AI Tools	⏱️ Setup Time	📄 Free Tier	📧 Verified Benefits
8 tools	2 minutes	100% free	4x higher limits

Perfect For:

• 🏢 Internal Comms Teams — Generate and grade communications with consistent voice
• 👤 Executive Assistants — Ghost-write for leaders using their exact style
• 📋 HR Professionals — Automate policy Q&A and analyze documents

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How It Works

The AI Toolkit Ecosystem

┌───────────────────────────────────────────────────────────────────────────────┐
│                         WORKFORCE BOTS AI TOOLKIT                              │
├───────────────────────────────────────────────────────────────────────────────┤
│                                                                               │
│                    ┌─────────────────────────────────────┐                    │
│                    │         WRITING PROFILES            │                    │
│                    │   Capture anyone's voice & style    │                    │
│                    └───────────────┬─────────────────────┘                    │
│                                    │                                          │
│            ┌───────────────────────┼───────────────────────┐                  │
│            │                       │                       │                  │
│            ▼                       ▼                       ▼                  │
│  ┌─────────────────┐    ┌─────────────────┐    ┌─────────────────┐           │
│  │   AI WRITER     │◀───│  COMMS GRADER   │◀───│  COMMS PLANNER  │           │
│  │                 │    │                 │    │                 │           │
│  │  Generate new   │───▶│  Analyze &      │    │  Plan your      │           │
│  │  Rewrite        │    │  score content  │    │  year of comms  │           │
│  │  Transform      │    │                 │    │                 │           │
│  └─────────────────┘    └─────────────────┘    └─────────────────┘           │
│            │                       │                       │                  │
│            └───────────────────────┼───────────────────────┘                  │
│                                    │                                          │
│                                    ▼                                          │
│                    ┌─────────────────────────────────────┐                    │
│                    │          Q&A BOTS                   │                    │
│                    │  24/7 answers from your documents   │                    │
│                    └─────────────────────────────────────┘                    │
│                                                                               │
└───────────────────────────────────────────────────────────────────────────────┘

Cross-Tool Integration Flow

                              ┌─────────────────┐
                              │ WRITING PROFILE │
                              │  "CEO Voice"    │
                              └────────┬────────┘
                                       │
              ┌────────────────────────┴────────────────────────┐
              │                        │                        │
              ▼                        ▼                        ▼
       ┌───────────┐          ┌──────────────┐          ┌───────────┐
       │  PLANNER  │   ───▶   │  AI WRITER   │   ───▶   │  GRADER   │
       │           │          │              │          │           │
       │ Schedule  │          │ Generate in  │          │ Score &   │
       │ item      │          │ CEO's voice  │          │ improve   │
       └───────────┘          └──────────────┘          └───────────┘
              │                        │                        │
              └────────────────────────┴────────────────────────┘
                                       │
                                       ▼
                              ┌─────────────────┐
                              │   PUBLISH TO    │
                              │   EMPLOYEES     │
                              └─────────────────┘

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Key Features

✍️ AI Writer (NEW)

Generate professional internal communications in seconds using AI—with optional voice profiles to match anyone’s writing style.

Feature	Description
Generate New Content	Create emails, memos, announcements from a prompt
Rewrite Existing Content	Improve or transform content with AI assistance
Transform Format	Convert between email, memo, announcement, newsletter
Voice Profiles	Write in anyone’s captured style
Content History	Access all generated content for 90 days
Edit & Copy	Refine generated content inline

Content Types Supported:

• 📧 Emails
• 📝 Memos
• 📣 Announcements
• 📰 Team Updates
• 📰 Newsletter Sections
• 📋 Policy Communications

Use Case: Schedule “Q1 Strategy Update” in the Planner → Click “AI Write” → Generate announcement in CEO’s voice profile → Grade for effectiveness → Publish with confidence.

💡 Pro Tip: Connect AI Writer to graded content—click “Rewrite with AI Writer” on any grader report to improve low-scoring communications.

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👤 Writing Profiles (NEW)

Capture anyone’s unique writing voice by analyzing their writing samples. Use profiles to ghost-write content that sounds exactly like them.

Feature	Description
Voice Analysis	AI identifies tone, vocabulary, patterns from 3-10 samples
Style Characteristics	Extracts formality level, key traits, common phrases
Confidence Score	Shows analysis quality (more samples = higher confidence)
Ghost-Writing	Generate or rewrite content matching the captured voice
Shareable Profiles	Share via URL for team collaboration

Profile Analysis Results:

┌───────────────────────────────────────────────────────────────────┐
│                  WRITING PROFILE: "CEO Voice"                       │
├───────────────────────────────────────────────────────────────────┤
│                                                                   │
│  CONFIDENCE SCORE: 87%                                            │
│                                                                   │
│  ┌─────────────────────────────────────────────────────────────┐ │
│  │  TONE:        Professional yet approachable                 │ │
│  │  FORMALITY:   Semi-formal                                   │ │
│  │  KEY TRAITS:  Direct, Optimistic, Action-oriented           │ │
│  └─────────────────────────────────────────────────────────────┘ │
│                                                                   │
│  SIGNATURE PHRASES:                                               │
│  • "I'm excited to share..."                                      │
│  • "Together, we can..."                                          │
│  • "Let me be clear about..."                                     │
│                                                                   │
│  BEST USED FOR:                                                   │
│  All-hands emails, Company announcements, Strategy updates        │
│                                                                   │
└───────────────────────────────────────────────────────────────────┘

Requirements:

• Minimum 3 writing samples (max 10)
• 50-5,000 words per sample
• 300+ words total across all samples

Use Case: Create a “CEO Voice” profile from past all-hands emails. When drafting the next company announcement, select the profile in AI Writer—the output matches the CEO’s exact style, ready for their approval.

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📧 Email Verification & Enhanced Limits

Verify your email to unlock higher usage limits and cross-tool features.

Tier	AI Writer	Grader	Profiles	Planner
Unverified	5/day	10/day	2/day	2/day
Verified	20/day	30/day	5/day	5/day
+ Referrals	+10 each	+10 each	+10 each	+10 each

Verification Benefits:

• 🚀 4x Higher Limits — More daily generations across all tools
• 🔗 Cross-Tool Linking — Content flows between Writer, Grader, Planner
• 📊 My Dashboard — Quick access to all your content
• 📧 Weekly Digests — Activity summaries by email
• 🎁 Referral Bonuses — Earn extra generations by inviting colleagues

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📅 Communications Planner Integration

The AI Writer integrates directly with the Communications Planner for seamless content creation.

Integration	Description
“AI Write” Button	Click on any planner item to generate content
Pre-filled Context	Item title and description become the writing prompt
Profile Selection	Choose a voice profile for consistent messaging
Bi-directional Links	Navigate from Planner → Writer → Grader → back to Planner

Planner Toolbar:

┌────────────────────────────────────────────────────────────────────┐
│  📊 12 scheduled  │  📥 5 unplanned  │  📈 10/12 months covered    │
├────────────────────────────────────────────────────────────────────┤
│                                [AI Writer]  [Writing Profiles]     │
└────────────────────────────────────────────────────────────────────┘

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📊 Document Graders + AI Writer Cross-Link

Grader reports now link directly to AI Writer for content improvement.

Cross-Link	Location	Action
“Rewrite with AI Writer”	After overall score	Opens Writer with original content pre-loaded
“Create Writing Profile”	After improved versions	Link to create profile from this writing style
“Open AI Writer”	After improvement suggestions	Start fresh generation

Grader Report Integration:

┌───────────────────────────────────────────────────────────────────┐
│  💡 Want to Improve This Content?                                  │
│                                                                   │
│  Use our AI Writer to rewrite this content with a specific        │
│  voice profile. Ghost-write in anyone's style, improve clarity,   │
│  or transform the format.                                         │
│                                                                   │
│                               [Rewrite with AI Writer →]          │
└───────────────────────────────────────────────────────────────────┘

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🤖 AI Q&A Bots

Create intelligent chatbots that answer questions from your documents 24/7.

Feature	Description
Pre-built Templates	Choose from HR Policy, Recruiting, Process, or Custom bot types
Multi-Document Support	Upload multiple documents to build comprehensive knowledge
Contextual Conversations	Bots remember conversation history for follow-up questions
Source Citations	Answers include references to source documents
User Ratings	Employees rate answers (1-5 stars) for quality monitoring

Bot Templates:

Template	Best For	Default Prompt
HR Policy Bot	Employee handbook, policies, benefits	Answers HR questions accurately from policy documents
Recruiting Bot	Job descriptions, company info for candidates	Helps candidates learn about roles and company culture
Process Bot	SOPs, procedures, how-to guides	Provides step-by-step guidance from process documentation
Custom Bot	Any document-based Q&A need	General-purpose document assistant

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📊 Document Graders

One-time AI analysis tools that score and improve your workplace documents.

Grader	What It Analyzes	Key Metrics
Internal Comms Grader	Tone, engagement prediction, call-to-action	21 dimensions scored
Employee Handbook Grader	Readability, compliance gaps, bias, PII exposure	Overall score 0-100
Job Description Optimizer	Bias, inclusivity, missing elements	Exclusion % estimate
SOP Clarity Analyzer	Reading level, ambiguous steps, audience mismatch	Clarity score
Intranet Dashboard Grader	Layout, navigation, search, mobile readiness	Usability score
Compliance Requirements Checker	State/city employment law requirements	Jurisdiction-specific checklist

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🔔 Notifications

Automated emails keep users informed across all tools.

Notification	Trigger	Purpose
Verification Code	Email verification requested	6-digit code for verification
Profile Analysis Complete	Writing profile analyzed	View your voice profile results
Profile Analysis Failed	Analysis encountered error	Retry or adjust samples
Weekly Digest	Every week (verified users)	Activity summary across all tools
Report Ready	Grader analysis complete	View analysis results
Grader Tips	3 days after report	Improvement suggestions

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User Roles & Permissions

Role	AI Writer	Writing Profiles	Graders	Q&A Bots
Free User (Unverified)	5 generations/day	2 profiles/day	10 analyses/day	Create & share
Free User (Verified)	20 generations/day	5 profiles/day	30 analyses/day	Create & share
Business User	Unlimited	Unlimited	Unlimited	Full analytics

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How We Compare

See how MangoApps Workforce Bots stacks up against leading enterprise solutions:

Feature	MangoApps Workforce	Simpplr Comms AI	Jasper	Copy.ai
AI Content Generation	✅	✅	✅	✅
Voice/Style Profiles	✅	✅	💰	❌
Document Graders	✅	❌	❌	❌
Comms Planning	✅	✅	❌	❌
Q&A Bots	✅	❌	❌	❌
Free Tier	✅	❌	❌	💰
No Account Required	✅	❌	❌	❌
Cross-Tool Integration	✅	✅	❌	❌

Legend: ✅ Included

❌ Not Available

💰 Paid Add-on

Why MangoApps Workforce Bots?

• 🆓 100% Free — All tools available without payment or signup
• 🔗 Integrated Ecosystem — Writer, Grader, Planner, and Profiles work together seamlessly
• 👤 Voice Profiles Included — Ghost-writing capability at no extra cost
• 🚀 Instant Access — No account required to start using immediately

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Getting Started

For AI Writer

1. Visit workforce.mangoapps.com/bots/writer
2. Enter your email address
3. Select content type (email, memo, announcement)
4. Describe what you want to write in the prompt
5. Optionally select a Writing Profile for voice matching
6. Click “Generate Content”
7. Edit, copy, or regenerate as needed

For Writing Profiles

1. Visit workforce.mangoapps.com/bots/profiles
2. Click “Create New Profile”
3. Name the profile (e.g., “CEO Voice”, “HR Director”)
4. Add 3-10 writing samples (paste emails, memos, announcements)
5. Click “Analyze Writing Style”
6. Receive email when analysis is complete (1-2 minutes)
7. Use the profile in AI Writer for ghost-writing

For Email Verification

1. Click “Verify Email” on any tool
2. Enter your work email
3. Enter the 6-digit code sent to your inbox
4. Enjoy 4x higher limits immediately
5. Share your referral link to earn bonus generations

For Document Graders

1. Visit the Workforce Bots landing page
2. Select a grader type (Handbook, JD, SOP, Intranet, Comms)
3. Upload your document or paste text
4. Enter your email to receive the analysis
5. Review your score and recommendations
6. Click “Rewrite with AI Writer” to improve content

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Best Practices

For AI Writer

• ✅ Use Writing Profiles for executive communications—consistency matters
• ✅ Grade generated content before sending—use the Grader cross-link
• ✅ Start with clear prompts—include key points, tone, and audience
• ✅ Edit the output—AI provides a draft, you add the personal touch

For Writing Profiles

• ✅ Use 5+ samples for better analysis—more samples = higher confidence
• ✅ Use similar content types—all emails or all memos, not mixed
• ✅ Include recent samples—writing styles evolve over time
• ✅ Create profiles for different contexts—”CEO All-Hands” vs “CEO 1:1”

For Maximizing Free Tier

• ✅ Verify your email immediately—4x limits with no cost
• ✅ Share your referral link—earn 10 bonus generations per referral
• ✅ Use cross-tool flow—Plan → Write → Grade in one session

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Frequently Asked Questions

Q: How do Writing Profiles capture someone’s voice?
A: Our AI analyzes 3-10 writing samples to identify patterns in tone, vocabulary, sentence structure, common phrases, and formality level. The more samples provided, the more accurate the voice profile.

Q: Can I use AI Writer without a Writing Profile?
A: Yes! Writing Profiles are optional. AI Writer uses a professional default voice when no profile is selected. Profiles add personalization for ghost-writing scenarios.

Q: What happens to my content after 90 days?
A: Free tier content (profiles, generated content, grader reports) expires after 90 days. Verify your email to receive reminders before expiration. Business accounts have no expiration.

Q: How do referral bonuses work?
A: When someone signs up using your referral link and verifies their email, both you and they receive 10 bonus generations. You can earn up to 50 bonus generations per month.

Q: Can I use these tools for my team/company?
A: Yes! The free tier is perfect for individual use. For team features, analytics dashboards, and unlimited usage, contact us about business accounts.

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Related Resources

• AI Writer Overview — Deep dive into AI content generation
• Writing Profiles Overview — Learn about voice capture and ghost-writing
• Internal Comms Grader Overview — Deep dive into the 19-dimension analysis
• Communications Planner Overview — Plan your year of employee communications
• Compliance Requirements Checker — State-by-state employment law requirements
• Apps Overview — Browse all available MangoApps applications

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Workforce Bots brings enterprise AI capabilities to everyone—free. Write in anyone’s voice, grade your communications, plan your year, and automate employee Q&A—all in one integrated platform. Start creating in seconds at workforce.mangoapps.com/bots.