Inspections & Audits App Overview

Digitize workplace inspections, safety audits, and compliance checks with a mobile-first platform that works offline, automates follow-ups, and delivers real-time analytics—all integrated with your existing workforce tools.

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What is the Inspections & Audits App?

The Inspections & Audits App transforms paper checklists into powerful digital workflows. Whether you’re conducting daily safety walkthroughs, equipment inspections, quality audits, or regulatory compliance checks, the app provides the tools to capture data in the field, track issues, and ensure nothing falls through the cracks.

Core Value Proposition:

• 📋 Eliminate Paper — Convert any checklist to a digital template with scoring, photos, and signatures
• 📱 Work Offline — Conduct inspections anywhere, even without connectivity—data syncs automatically
• ⚡ Automate Follow-ups — Failed items automatically trigger corrective actions and task assignments
• 📊 Track Compliance — Real-time dashboards show pass rates, trends, and areas needing attention

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At a Glance

📊 Template Categories	⏱️ Setup Time	🔗 Integrations	📱 Mobile Ready
6 categories	15 minutes	4+ apps	✅ Yes (Offline)

Perfect For:

• 🏭 Operations Teams — Daily equipment checks, facility walkthroughs, pre-shift inspections
• 🔒 Safety Managers — OSHA compliance audits, incident prevention, hazard identification
• ✅ Quality Assurance — Product inspections, receiving audits, manufacturing QC

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How It Works

Inspection Workflow

┌───────────────────────────────────────────────────────────────────────────────┐
│                           INSPECTION WORKFLOW                                  │
├───────────────────────────────────────────────────────────────────────────────┤
│                                                                               │
│  ┌────────────┐  ┌────────────┐  ┌────────────┐  ┌────────────┐             │
│  │   SELECT   │  │   START    │  │  COMPLETE  │  │   REVIEW   │             │
│  │  TEMPLATE  │  │ INSPECTION │  │   ITEMS    │  │   SCORE    │             │
│  └─────┬──────┘  └─────┬──────┘  └─────┬──────┘  └─────┬──────┘             │
│        │               │               │               │                     │
│        ▼               ▼               ▼               ▼                     │
│   ┌─────────┐    ┌─────────┐    ┌─────────────┐ ┌──────────────┐            │
│   │ Manual  │    │ Capture │    │ Pass/Fail/NA│ │Score Calc    │            │
│   │ Scan QR │    │ GPS Loc │    │ + Photos    │ │Pass Threshold│            │
│   │ Schedule│    │         │    │ + Notes     │ │              │            │
│   └─────────┘    └─────────┘    └─────────────┘ └──────┬───────┘            │
│                                                         │                    │
│                              ┌──────────────────────────┼─────────────┐      │
│                              │                          │             │      │
│                              ▼                          ▼             ▼      │
│                       ┌────────────┐            ┌────────────┐ ┌──────────┐  │
│                       │  PASSED ✅  │            │ FAILED ❌   │ │  Report  │  │
│                       │ Update Asset│            │Auto-Create │ │ PDF/CSV  │  │
│                       │ Condition   │            │Corrective  │ │ Export   │  │
│                       └────────────┘            │Actions     │ └──────────┘  │
│                                                 └─────┬──────┘               │
│                                                       │                      │
│                                           ┌───────────┴────────────┐         │
│                                           ▼                        ▼         │
│                                    ┌────────────┐           ┌────────────┐   │
│                                    │   Tasks    │           │ Remediation│   │
│                                    │   App      │           │ Training   │   │
│                                    └────────────┘           └────────────┘   │
│                                                                              │
└──────────────────────────────────────────────────────────────────────────────┘

Integration Ecosystem

                              ┌─────────────────┐
                              │   INSPECTIONS   │
                              │   & AUDITS      │
                              └────────┬────────┘
                                       │
         ┌─────────────┬───────────────┼───────────────┬─────────────┐
         │             │               │               │             │
         ▼             ▼               ▼               ▼             ▼
   ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐
   │ Asset Pro │ │   Tasks   │ │ Training  │ │   Forms   │ │  Ask AI   │
   │           │ │           │ │           │ │           │ │  (Agent)  │
   └─────┬─────┘ └─────┬─────┘ └─────┬─────┘ └─────┬─────┘ └─────┬─────┘
         │             │             │             │             │
         ▼             ▼             ▼             ▼             ▼
   ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐
   │Asset-Based│ │Corrective │ │Required & │ │Custom Form│ │AI Template│
   │Inspections│ │Actions as │ │Remediation│ │Questions  │ │Generation │
   │+ Condition│ │Tasks      │ │Training   │ │in Items   │ │& Reg Q&A  │
   └───────────┘ └───────────┘ └───────────┘ └───────────┘ └───────────┘

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Key Features

📋 Inspection Templates

Create reusable templates with customizable checklist items, scoring, and organization by section.

Feature	Description
6 Categories	Safety, Quality, Compliance, Equipment, Food Safety, Environmental
12 Item Types	Yes/No, Checkbox, Rating, Text, Number, Slider, Date/Time, Photo, Signature, Select, Multi-Select, Instruction
Weighted Scoring	Assign weights (1-5) to items for weighted score calculation
Critical Items	Mark items as critical—failure triggers immediate alerts
Auto-Fail Items	Configure items that cause automatic inspection failure regardless of overall score
Pass Threshold	Set minimum passing score (default 80%)
Photo Requirements	Require photo evidence for specific items
Signature Capture	Require inspector signature upon completion

Pre-Built Sample Templates:

• Daily Workplace Safety Inspection
• Vehicle Pre-Trip Safety Inspection
• Product Quality Control Inspection
• Receiving Quality Inspection
• OSHA Compliance Audit
• Forklift Daily Inspection
• IT Equipment Inventory Audit
• Kitchen Food Safety Inspection
• Environmental Compliance Inspection

Use Case: A safety manager creates a “Daily Warehouse Safety” template with 15 items across Fire Safety, First Aid, and General Hazards sections. Critical items like “Fire exits clear” are marked as auto-fail—a single failure prevents passing regardless of other scores.

💡 Pro Tip: Use the “Load Sample Templates” feature in Settings to quickly add industry-standard templates and customize them for your specific needs.

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📱 Quick Scan (QR/Barcode)

Mobile-first inspection flow for field workers—scan an asset and start inspecting in seconds.

Feature	Description
QR/Barcode Scanning	Scan asset tags to instantly identify and start inspection
Asset Search	Search by name, number, serial, or barcode
Template Auto-Select	Automatically loads the inspection template configured for the asset’s category
Resume In-Progress	If an inspection is already started, resumes where you left off
Due Today View	See all assets and schedules requiring inspection today
Streamlined UI	Mobile-optimized interface for rapid data entry

Use Case: A maintenance technician walks up to a forklift, scans its QR code, and immediately begins the pre-shift inspection checklist—no searching through menus or selecting templates.

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🔄 Offline Support

Conduct inspections anywhere—even in basements, remote sites, or areas with no connectivity.

Feature	Description
Full Offline Mode	Create, conduct, and complete inspections without internet
Photo Capture	Take photos offline—stored locally until sync
Background Sync	Automatically syncs when connectivity is restored
Sync Status Indicator	Shows pending items awaiting upload
Cache Templates	Templates are cached for instant access offline

Use Case: A field inspector conducts equipment audits at a remote construction site with no cell signal. All inspection data, including photos, is captured locally. When they return to an area with connectivity, everything syncs automatically.

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⚠️ Corrective Actions

Failed inspection items automatically generate follow-up tasks to ensure issues get resolved.

┌─────────────────────────────────────────────────────────────────┐
│                    CORRECTIVE ACTION WORKFLOW                    │
├─────────────────────────────────────────────────────────────────┤
│                                                                 │
│  ┌──────────────┐    ┌──────────────┐    ┌──────────────┐      │
│  │ INSPECTION   │───▶│  FAILED      │───▶│  CORRECTIVE  │      │
│  │ ITEM FAILS   │    │  ITEM        │    │  ACTION      │      │
│  └──────────────┘    └──────────────┘    └──────┬───────┘      │
│                                                  │              │
│                   ┌─────────────────────────────┼────────┐     │
│                   ▼                             ▼        ▼     │
│            ┌────────────┐               ┌────────────┐ ┌─────┐ │
│            │  ASSIGN    │               │  DUE DATE  │ │TASK │ │
│            │  TO USER   │               │  PRIORITY  │ │LINK │ │
│            └────────────┘               └────────────┘ └─────┘ │
│                                                                 │
└─────────────────────────────────────────────────────────────────┘

Feature	Description
Auto-Create	Automatically generates corrective actions for failed items (configurable)
Priority Levels	Low, Medium, High, Critical—critical items get high priority automatically
Due Date Calculation	Default 7 days (configurable in settings)
User Assignment	Assign to specific team members for accountability
Task Integration	Optionally creates linked tasks in the Tasks app
Status Tracking	Pending → In Progress → Completed/Cancelled
Overdue Alerts	Notifications when corrective actions pass due date

Use Case: During a kitchen inspection, “Refrigerator temperature” fails at 45°F. A corrective action is automatically created, assigned to the kitchen manager, due in 24 hours (high priority), with a linked task in the Tasks app.

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📍 GPS Location Tracking

Capture precise location data to verify inspections are conducted at the correct site.

Feature	Description
Automatic Capture	GPS coordinates captured when inspection starts
Accuracy Tracking	Stores GPS accuracy in meters
Map Links	One-click to view location on Google Maps
Inspection-Level GPS	Captures location for the entire inspection
Item-Level GPS	Optional GPS capture per checklist item

Use Case: A security company conducts patrol inspections across multiple client sites. GPS data provides proof that inspectors physically visited each location at the recorded time.

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🗓️ Inspection Schedules

Automate recurring inspections for locations—inspections are generated automatically on schedule.

Feature	Description
Frequency Options	Daily, Weekly, Monthly, Quarterly, Annually
Day Selection	Weekly: choose day of week; Monthly+: choose day of month
Preferred Time	Set time of day for generated inspections
Auto-Assignment	Assign to specific inspector or auto-assign
Location Binding	Link schedule to specific location
Active Date Range	Set start/end dates for the schedule

Use Case: A facility manager schedules monthly fire extinguisher inspections for all 5 locations. On the 1st of each month, inspections are automatically created and assigned to the local safety coordinator at each site.

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🔗 Asset Pro Integration

When Asset Pro is enabled, link inspections directly to assets for comprehensive lifecycle tracking.

Feature	Description
Asset-Linked Inspections	Create inspections tied to specific assets
Category-Based Templates	Asset categories define which inspection template to use
Inspection Requirements	Configure inspection frequency per asset category
Condition Updates	Failed inspections automatically downgrade asset condition
Inspection History	View all past inspections for any asset
Due Date Tracking	Track when each asset is due for next inspection

Use Case: A company vehicle (Asset Pro) is configured for monthly safety inspections. When scanned, the system automatically knows to use the “Vehicle Pre-Trip” template. A failed inspection marks the vehicle condition as “Poor” until repaired.

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🎓 Training Integration

Ensure inspectors have required certifications before conducting inspections, and auto-assign remediation training when they fail.

Feature	Description
Required Training	Link training courses as prerequisites for inspection templates
Eligibility Check	System validates inspector completed required courses
Missing Training Alert	Block inspection start with list of missing courses
Remediation Training	Automatically enroll inspector in training when they fail an inspection
Training Course Link	Configure which training course to assign upon failure

Use Case: The “Forklift Inspection” template requires completion of “Forklift Safety Certification.” An operator who hasn’t completed training cannot start inspections. If they fail an inspection, they’re automatically enrolled in a refresher course.

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🤖 AI Agent (Ask AI)

Integrate with the Ask AI assistant for conversational inspection management and regulatory guidance.

Capability	Description
AI Template Generation	“Create a food safety inspection for my restaurant” generates a complete template
Document Conversion	Upload PDF/image of paper checklist to convert to digital template
Regulatory Q&A	“Is 42°F acceptable for cold storage?” provides FDA Food Code citations
Analytics Queries	“What were the most common failures last month?” analyzes your data
Inspection Management	Start inspections, check compliance stats, list corrective actions via chat

Example Questions:

• “Create a daily warehouse safety inspection template”
• “What are OSHA requirements for fire extinguisher placement?”
• “Which location has the lowest compliance rate?”
• “Show me overdue corrective actions”

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📊 Analytics & Reporting

Track compliance trends, identify problem areas, and measure inspector performance.

Compliance Dashboard:

• Overall compliance score (average pass rate)
• Inspections completed vs. target
• Pass/Fail breakdown by period
• Overdue inspections count
• Pending corrective actions

Reports Available:
| Report | Description |
|——–|————-|
| Inspector Performance | Inspections conducted, average scores by inspector |
| Category Summary | Pass rates by inspection category |
| Location Compliance | Compliance scores broken down by location |
| Failed Items Analysis | Most commonly failed checklist items |
| Trend Analysis | Compliance trends over time |

Export Options:

• PDF inspection reports with photos and signatures
• CSV export for external analysis
• Excel-compatible formats

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🔔 Notifications

Stay informed with automated alerts for critical inspection events.

Notification	Recipients
Inspection Completed	Inspector receives confirmation with score
Failed Inspection Alert	Managers notified when inspection fails
Critical Item Failure	Safety team alerted for critical item failures
Scheduled Inspection Assigned	Inspector notified of new assignments
Inspection Reminder	Reminder before scheduled inspection due date
Overdue Alert	Manager notified when inspection passes due date
Corrective Action Assigned	User notified when assigned a follow-up action
Corrective Action Overdue	Assignee reminded of overdue corrective actions
Corrective Action Completed	Creator notified when action is resolved
Weekly Compliance Summary	Managers receive weekly pass rate summary

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User Roles & Permissions

Role	Capabilities
Employee	Conduct assigned inspections, view own inspection history
Manager	All employee capabilities + team inspections, compliance dashboard, assign corrective actions
HR/Admin	Full configuration, template management, all analytics, corrective action management
System Admin	App settings, integrations, audit logs, sample template management

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How We Compare

See how MangoApps Workforce stacks up against leading inspection software:

Feature	MangoApps Workforce	SafetyCulture (iAuditor)	Fulcrum	Forms On Fire
Digital Checklists	✅	✅	✅	✅
Offline Mobile	✅	✅	✅	✅
Photo/Video Capture	✅	✅	✅	✅
GPS Location	✅	✅	✅	✅
AI Template Generation	✅	✅	❌	❌
Document-to-Template Conversion	✅	✅	❌	❌
Regulatory Q&A (AI)	✅	❌	❌	❌
Asset Management Integration	✅	💰	❌	❌
Training Prerequisites	✅	💰	❌	❌
Auto-Remediation Training	✅	❌	❌	❌
Task Management Integration	✅	❌	❌	❌
Unified HR Platform	✅	❌	❌	❌

Legend: ✅ Included

❌ Not Available

💰 Paid Add-on

Why MangoApps Workforce?

• 🔗 Unified Platform — Inspections integrate with Asset Pro, Tasks, Training, and 50+ other apps
• 💰 No Hidden Costs — All features included, no per-module pricing for training or assets
• 🤖 AI-Native — Built-in regulatory Q&A and analytics, not bolted-on afterthoughts
• 🎓 Training Integration — Unique prerequisite enforcement and auto-remediation enrollment

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Getting Started

For Employees (Inspectors)

1. Navigate to Apps → Inspections
2. Use Quick Scan to scan an asset QR code, or click Start Inspection
3. Select a template and complete all checklist items
4. Add photos and notes where required
5. Submit and review your score

For Managers

1. Access the Compliance Dashboard for team overview
2. Review Overdue Inspections and follow up
3. Monitor Corrective Actions assigned to your team
4. Run Inspector Performance reports monthly
5. Schedule recurring inspections for your locations

For Administrators

1. Go to Settings to configure app options
2. Enable GPS Tracking, Photo Requirements, and AI Features as needed
3. Click Load Sample Templates to add pre-built industry templates
4. Create custom templates for your specific inspection needs
5. Set up Inspection Schedules for recurring audits
6. Configure Training Integration for certification requirements

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Best Practices

For Conducting Inspections

• ✅ Complete inspections on-site to capture accurate GPS data
• ✅ Take photos of any failed items as evidence
• ✅ Add specific notes explaining the issue and its location
• ✅ Complete inspections promptly—don’t start and leave drafts
• ✅ Use Quick Scan for faster asset identification

For Managing Templates

• ✅ Organize items into logical sections (Fire Safety, First Aid, etc.)
• ✅ Mark truly critical items as auto-fail sparingly
• ✅ Set realistic pass thresholds (80% is common)
• ✅ Require photos only where visual evidence matters
• ✅ Review templates quarterly and update based on failed item trends

For Administrators

• ✅ Set up scheduled inspections to ensure consistency
• ✅ Review compliance dashboard weekly to catch trends early
• ✅ Configure auto-create corrective actions for accountability
• ✅ Link training prerequisites for safety-critical inspections
• ✅ Export data monthly for external compliance reporting

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Frequently Asked Questions

Q: Can I conduct inspections without internet connectivity?
A: Yes! The app works fully offline. All data including photos is cached locally and syncs automatically when you reconnect. You’ll see a sync status indicator showing pending items.

Q: How does scoring work for inspections?
A: Each checklist item has a weight (default 1). The score is calculated as: (total weight of passed items ÷ total weight of scored items) × 100. Items marked N/A or Skipped don’t count. If any “auto-fail” item fails, the entire inspection fails regardless of score.

Q: Can different users see different templates?
A: Yes. Template visibility is controlled through role-based permissions. Admins can configure which roles can conduct inspections and which can create/edit templates in the app Settings.

Q: How do I convert my existing paper checklists?
A: Use the AI Agent (Ask AI) with the prompt “Convert this checklist to a template” and upload a photo or PDF of your paper form. The AI will extract items and create a digital template you can review and customize.

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Related Resources

• Asset Pro App Overview — Manage assets with inspection integration
• Tasks App Overview — Track corrective actions as tasks
• Forms App Overview — Create custom data collection forms

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The Inspections & Audits App helps organizations move from reactive to proactive compliance—catch issues before they become incidents, track every follow-up, and build a culture of safety and quality.