AssetPro App Overview

Track, manage, and optimize your organization’s IT assets throughout their entire lifecycle—from procurement to retirement.

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What is the AssetPro App?

AssetPro is a comprehensive IT asset management solution that gives organizations complete visibility and control over their hardware, software, and equipment inventory. It streamlines asset tracking, automates depreciation calculations, monitors warranties, and integrates seamlessly with other MangoApps Workforce modules for a unified operational experience.

Core Value Proposition:

• 📦 Complete Asset Visibility — Track every asset from acquisition to disposal with detailed records and audit trails
• 🔄 Automated Lifecycle Management — Auto-depreciation, warranty alerts, and maintenance scheduling without manual intervention
• 🔗 Unified Platform Integration — Seamlessly connects with ServiceDesk, Inspections, SOP Hub, and Procurement
• 🤖 Device Discovery — Auto-import devices from Lansweeper, Microsoft Intune, and Jamf Pro

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At a Glance

📊 Key Metrics	⏱️ Setup Time	🔗 Integrations	📱 Mobile Ready
Track unlimited assets	15 minutes	7+ apps	✅ Yes

Perfect For:

• 🏢 IT Departments — Manage hardware inventory, track assignments, monitor compliance
• 👥 Operations Teams — Handle equipment checkout, maintenance scheduling, vendor management
• 📈 Finance Teams — Track depreciation, manage budgets, audit asset values

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How It Works

Asset Lifecycle Flow

┌─────────────────────────────────────────────────────────────────────────────┐
│                         ASSET LIFECYCLE MANAGEMENT                          │
├─────────────────────────────────────────────────────────────────────────────┤
│                                                                             │
│   ┌──────────────┐    ┌──────────────┐    ┌──────────────┐                 │
│   │   ACQUIRE    │───▶│   DEPLOY     │───▶│    USE       │                 │
│   │  Import/Add  │    │   Assign     │    │  Track/Scan  │                 │
│   └──────────────┘    └──────────────┘    └──────────────┘                 │
│          │                   │                   │                          │
│          ▼                   ▼                   ▼                          │
│   ┌──────────────┐    ┌──────────────┐    ┌──────────────┐                 │
│   │  Lansweeper  │    │   Approval   │    │ Maintenance  │                 │
│   │    Intune    │    │   Workflow   │    │  Inspections │                 │
│   │   Jamf Pro   │    │              │    │     SOPs     │                 │
│   └──────────────┘    └──────────────┘    └──────────────┘                 │
│                              │                   │                          │
│                              ▼                   ▼                          │
│                       ┌──────────────┐    ┌──────────────┐                 │
│                       │    RETURN    │───▶│   RETIRE     │                 │
│                       │   Unassign   │    │   Dispose    │                 │
│                       └──────────────┘    └──────────────┘                 │
│                                                                             │
└─────────────────────────────────────────────────────────────────────────────┘

Integration Ecosystem

                              ┌─────────────────┐
                              │    ASSETPRO     │
                              │  Asset Central  │
                              └────────┬────────┘
                                       │
         ┌─────────────┬───────────────┼───────────────┬─────────────┐
         ▼             ▼               ▼               ▼             ▼
   ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐ ┌───────────┐
   │ServiceDesk│ │Inspections│ │  SOP Hub  │ │Procurement│ │  Device   │
   │  Tickets  │ │  Quality  │ │ Procedures│ │ Purchase  │ │ Discovery │
   └───────────┘ └───────────┘ └───────────┘ └───────────┘ └───────────┘

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Key Features

📦 Asset Inventory Management

Track every piece of equipment with comprehensive details including serial numbers, barcodes, purchase information, and current status.

Feature	Description
Asset Registry	Complete database of all organizational assets with unique identifiers
Status Tracking	Real-time status: Available, Assigned, Maintenance, Retired, Lost/Stolen
Condition Monitoring	Track asset condition: Excellent, Good, Fair, Poor, Damaged
Location Tracking	Physical location and storage location for each asset
Barcode/QR Support	Auto-detect EAN-13, UPC, Code 128, and QR codes

Use Case: IT administrator scans a laptop barcode to instantly view its assignment history, warranty status, and linked service tickets.

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👤 Assignment & Checkout

Manage equipment assignments with optional approval workflows and automated notifications.

Feature	Description
Employee Assignments	Assign assets to users with permanent or temporary designations
Approval Workflows	Optional manager approval before assignment completion
Expected Return Dates	Track temporary assignments with due dates
Condition Tracking	Document condition at checkout and return
Bulk Assignment	Assign multiple assets to a user in one action

Use Case: A new employee needs a laptop, monitor, and keyboard. HR creates a bulk assignment request that routes to IT for approval, then notifies the employee once approved.

💡 Pro Tip: Enable assignment approvals in Settings for high-value assets or regulated environments to maintain an audit trail.

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💰 Financial Tracking & Depreciation

Automatically calculate asset values and track financial metrics for accounting and budgeting.

Feature	Description
Purchase Tracking	Record purchase price, date, vendor, and invoice details
Auto-Depreciation	Configurable depreciation rate with automatic value updates
Current Value	Real-time calculated value based on depreciation schedule
Salvage Value	Track end-of-life residual value for disposal planning
Financial Reports	Depreciation schedules and asset valuation reports

Use Case: Finance team generates a depreciation report showing all assets purchased in 2024, their current values, and accumulated depreciation for tax purposes.

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🔧 Maintenance Management

Schedule preventive maintenance and track repair history for every asset.

Feature	Description
Scheduled Maintenance	Create recurring maintenance schedules
Maintenance Types	Preventive, corrective, emergency classifications
Cost Tracking	Record labor and parts costs for each maintenance event
Status Workflow	Scheduled → In Progress → Completed/Cancelled
Overdue Alerts	Automatic notifications for overdue maintenance

Use Case: A 3D printer requires monthly cleaning and calibration. AssetPro automatically creates maintenance records and notifies the facilities team when service is due.

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🛡️ Warranty Management

Never miss a warranty expiration with automated tracking and alerts.

Feature	Description
Warranty Dates	Track start and end dates for all warranties
Provider Information	Store warranty provider contact details
Expiration Alerts	Configurable alerts before warranty expires (default: 60 days)
Expired Notifications	Immediate notification when warranties expire
Weekly Digest	Consolidated warranty status reports

Use Case: IT manager receives a digest email showing 5 laptops with warranties expiring next month, enabling proactive renewal decisions.

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📊 Reports & Analytics

Generate comprehensive reports for inventory audits, financial analysis, and operational planning.

Report Type	Description
Inventory Report	Complete asset listing with filters by status, category, location
Assignment Report	Active, returned, and overdue assignments with duration metrics
Depreciation Report	Asset values, accumulated depreciation, age analysis
Maintenance Report	Scheduled, completed, and cancelled maintenance with costs
Dashboard Metrics	Real-time KPIs and status distribution charts

Export Formats: CSV, PDF, Excel

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📁 Categories & Organization

Organize assets into logical categories with customizable attributes and inspection requirements.

Feature	Description
Custom Categories	Create categories like Laptops, Monitors, Network Equipment
Category Codes	Unique codes for quick identification (e.g., LPT, MON, NET)
Serial Number Requirements	Enforce serial numbers for specific categories
Useful Life	Default depreciation periods per category
Inspection Templates	Link inspection checklists to categories

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🏢 Vendor & Contract Management

Maintain vendor relationships and track service contracts in one place.

Feature	Description
Vendor Directory	Contact information, support details, account numbers
Support Portal Links	Quick access to vendor support resources
Contract Tracking	Service contracts, warranties, SLAs with expiration monitoring
Contract Renewal	One-click contract renewal with history preservation
Asset-Contract Linking	Associate multiple assets with a single contract

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📱 Barcode Scanner & QR Codes

Quickly look up and manage assets using mobile scanning.

Feature	Description
Mobile Scanner	Camera-based barcode and QR code scanning
Quick Lookup	Scan to instantly view asset details
QR Code Generation	Auto-generated QR codes for each asset
Label Printing	Bulk print asset labels with QR codes
Multiple Formats	Support for EAN-13, UPC, Code 128, QR codes

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🔄 Device Discovery Integration

Automatically import and sync devices from popular IT management platforms.

Provider	Capabilities
Lansweeper	Network discovery, hardware inventory, software tracking
Microsoft Intune	Cloud-managed Windows, iOS, Android devices
Jamf Pro	Apple device management (Mac, iPhone, iPad)

Sync Features:

• OAuth2 authentication with automatic token refresh
• Configurable sync schedules (hourly, daily, weekly)
• Field mapping customization
• Sync filters by device type, last seen date, state
• Deduplication by serial number

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🤖 AI Asset Agent

Natural language interface for asset queries and requests.

Capability	Description
Search Assets	“Show me available laptops”
My Assets	“What equipment is assigned to me?”
Asset Details	“Get details for asset AST-00123”
Request Equipment	“Request a new monitor”
Check Availability	“Are there any available desktops?”

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🔔 Notifications

Automated notifications keep everyone informed throughout the asset lifecycle.

Notification Type	Recipients	Trigger
Assignment	Assigned user, managers	Asset assigned
Return	IT admin, managers	Asset returned
Approval Request	Approvers	Assignment pending approval
Warranty Expiring	Managers	Days before warranty expires
Warranty Expired	Managers	Warranty expiration date
Maintenance Complete	Asset owner	Maintenance finished

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🔗 Platform Integrations

AssetPro seamlessly connects with other MangoApps Workforce modules.

Integration	Capability
ServiceDesk	Create tickets directly from asset details, track open issues per asset
Inspections	Schedule and track quality inspections for assets
SOP Hub	Link standard operating procedures to assets and categories
Procurement	Link assets to purchase orders, track creation from PO items

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User Roles & Permissions

Role	Capabilities
Employee	View assigned assets, request equipment, complete SOPs
Manager	All employee capabilities + view team assets, approve assignments
HR/Admin	Full asset management, reporting, category management, vendor setup
Super Admin	All capabilities + app settings, device discovery configuration

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How We Compare

See how MangoApps Workforce AssetPro stacks up against leading IT asset management solutions:

Feature	MangoApps AssetPro	Snipe-IT	Asset Panda	ServiceNow
Asset Tracking	✅	✅	✅	✅
Assignment Management	✅	✅	✅	✅
Approval Workflows	✅	❌	✅	✅
Auto-Depreciation	✅	❌	✅	💰
Warranty Alerts	✅	✅	✅	💰
Barcode/QR Scanning	✅	✅	✅	✅
Device Discovery (Lansweeper/Intune/Jamf)	✅	❌	❌	💰
ServiceDesk Integration	✅	❌	❌	✅
Inspection Integration	✅	❌	❌	❌
SOP Integration	✅	❌	❌	❌
AI-Powered Agent	✅	❌	❌	💰
Contract Management	✅	❌	✅	✅
Bulk Operations	✅	✅	✅	✅

Legend: ✅ Included

❌ Not Available

💰 Paid Add-on

Why MangoApps Workforce?

• 🔗 Unified Platform — AssetPro integrates natively with ServiceDesk, Inspections, SOPs, and Procurement
• 💰 No Hidden Costs — All features included without per-module pricing
• 🤖 AI-Native — Built-in conversational AI for asset queries and requests

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Getting Started

For Employees

1. Navigate to Apps → AssetPro from the main menu
2. Click My Assets to view equipment assigned to you
3. Use the scanner or global search to look up any asset
4. Click Request Equipment to submit an asset request

For Managers

1. Review your team’s asset assignments on the Dashboard
2. Approve or deny pending assignment requests
3. Monitor overdue returns and warranty expirations
4. Generate reports for your department’s assets

For Administrators

1. Go to AssetPro → Settings to configure app options
2. Set up Categories with appropriate attributes
3. Add Vendors with contact and support information
4. Configure Device Discovery integrations (Lansweeper, Intune, Jamf)
5. Import assets via CSV or enable automatic sync

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Best Practices

• ✅ Enforce Serial Numbers — Enable serial number requirements for high-value categories
• ✅ Enable Warranty Alerts — Set warranty alert days to at least 60 for procurement lead time
• ✅ Use Categories Effectively — Create specific categories for different asset types
• ✅ Set Up Device Discovery — Connect Lansweeper, Intune, or Jamf to auto-populate IT assets
• ✅ Link Vendors to Assets — Associate assets with vendors for quick support access
• ✅ Regular Audits — Use the Inventory Report monthly to verify asset locations
• ✅ Integrate with ServiceDesk — Enable direct ticket creation for faster issue resolution

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Frequently Asked Questions

Q: How do I import existing assets into AssetPro?
A: Use the CSV Import feature from the Assets page. Download the export template first to see the required format, then upload your data. The import supports creating new assets and updating existing ones by asset number.

Q: Can I require manager approval for asset assignments?
A: Yes, enable “Assignment Approvals” in AssetPro Settings. Once enabled, all new assignments will create a pending approval request that managers must approve before the asset is officially assigned.

Q: How does device discovery sync work?
A: AssetPro connects to your device management platform (Lansweeper, Intune, or Jamf) via OAuth. Once connected, you configure sync frequency and field mappings. The sync job runs automatically, creating new assets and updating existing ones based on serial number matching.

Q: What happens when an asset is retired?
A: Retiring an asset changes its status to “Retired” and records the retirement date and user. The asset remains in the database for historical reporting and audit purposes. You can restore retired assets if needed.

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Related Resources

• ServiceDesk Integration — Create tickets directly from assets
• Inspections App — Schedule quality inspections for assets
• SOP Hub — Link procedures to assets and categories
• Procurement App — Track asset purchases from PO to delivery

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Transform your IT asset management from spreadsheets to streamlined automation with AssetPro.